Administration Assistant - Offender & Clinical Services | VIC - Western Suburbs

Job Description

WHAT WE OFFER

• Opportunity to work with a dedicated and supportive team
• Be part of a team where you can learn and grow in a challenging and rewarding role
• Great work-life balance, Monday through to Friday onsite at Port Phillip
• Competitive Salary and Employee Benefits!

ABOUT THE ROLE

We are looking for highly organised and detail-oriented Administration Assistant to join our Offender and Clinical Services teams at Port Phillip Prison. In this role, you will work to provide administrative support to the broader team of over twenty, including the Offender Services, Reintegration, and Health Services Managers, Program and Integration Coordinator, and Clinical Services team.

Daily duties will include:

• Assist in the production and distribution of reports and correspondence for the Offender Services support functions
• Daily upkeep of numerous databases, such as RPS, CVIMS, EJS, and PIMS to support prisoner program plans, compliance and obligations with contractual KPI's
• Administer meetings and meeting minutes, as directed
• Provide data analysis support and trend analysis support through excel tools
• Assist in the administration and coordination of Programs for the department
• Assist in the administration and coordination of Cultural and Religious Event including but not limited to NAIDOC and Ramadan

ABOUT YOU 

The ideal candidates will be able to work effectively under pressure and meet deadlines, and have the ability to deal with challenging situations and provide operational support when needed. You will also be able to liaise with a wide range of people and work as part of a team. You will have: 

• High level written and communication skills
• Intermediate experience with Microsoft packages and Google Suite, particularly and Excel/Sheets
• Demonstrated ability to manage sensitive information in a secure and confidential manner
• The ability to work under pressure and to work with limited supervision as part of a multi-disciplinary team
• Knowledge, skills and experience in administration, record keeping, and file maintenance
• Experience with coordinating and planning events

ABOUT G4S

G4S, An Allied Universal® Company is a leading security and facility services company that provides proactive security services and cutting-edge smart technology to deliver tailored, integrated security solutions. Through a global workforce of approximately 800,000 people, we have the resources to deploy efficient processes and systems to help deliver our promise locally: keeping people safe so our communities can thrive. In Australian and New Zealand, we have an extensive network and more than 2,000 employees supporting our local communities and customers. We believe there is no greater purpose than serving and safeguarding customers, communities and people in today's world. 

Port Phillip Prison is the largest maximum-security prison in Victoria, with over 1000 inmates, 650 employees, and multiple specialist units that provide employment, health, education and medical programs and services. G4S has managed and operated Port Phillip Prison on behalf of Corrections Victoria since it opened in 1997. 

G4S is responsible for ensuring all people in our care, including sentenced prisoners and those on remand are supervised and managed in a secure, safe and humane manner.

For more information about G4S Australia and New Zealand, please visit g4s.com.au. To explore a career with G4S, please visit careers.au.g4s.com.